HR & Payroll Assistant

Profile.

Education / Qualification

GCSES including Maths and English

Systems used

Microsoft Word and Excel

iTrent & Harbour Systems

Various Inhouse Systems

About

Highly organised and reliable Administrator with over 16 years’ experience within the Private Healthcare Industry, transitioning from a Clinical Healthcare background into a multi-functional Administrative role. Proven ability to Manage Payroll and HR Processes, Coordinate Training Programmes, and Support Workforce Planning within a fast-paced environment. Known for strong attention to detail, excellent organisational skills, and the ability to manage multiple priorities effectively. A confident communicator who builds strong working relationships across teams, ensuring smooth operations and compliance with regulatory standards.

Competencies
Payroll Administration (Weekly and Monthly Processes)

HR Administration and Employee Lifecyle Support

Onboarding and Compliance (Right to Work, DBS Checks)

Training Coordination and Compliance Monitoring

Data Management

Strong Attention to Detail and Accuracy

Relationship Building and Team Collaboration

Time Management and Deadline Management

Career Summary.

January 2022 – Present: Administrator

After over 12 years with the Group in Healthcare, transitioned into an Administrative role. Managing a varied workload, with responsibility for payroll and HR administration, as well as training coordination and workplace operations. Confidently working across multiple functions, maintaining accuracy, organisation, and efficiency in a fast-paced environment.

Payroll and HR:

• Responsible for all HR and Payroll Administration to support Central Office alongside HR Coordinator
• Liaising regularly with Onboarding team to ensure New Starters had all Correct Paperwork in Place
• Point of Contact for New Starters / Onboarding team to help Employees for the Onboarding Process
• Arranging and Conducting Interviews across the Group – including Offering / Rejecting Candidates
• Ensure all Compliance and Right to Work Checks and Paperwork are in Place
• Started assisting with Payroll Administration – Ensuring all staff shifts were put on the Eroster System meeting Monthly Deadlines
• Promoted to then be the Sole Person responsible for Payroll Administration for all Staff on Site
• Weekly and Monthly Administration of Payroll across CIVICA System
• Obtaining and Verifying Data from Various Departments in order to Prepare and Process Payroll (Weekly and Monthly)
• Point of Contact for any queries from Staff regarding Payments / Wages
• Monitoring Overtime / Holiday / Sickness/ Training for the Site including Liaising with Unit Managers and HR
• Addressing Loan Working for Staff Maintaining Excel Sheets to Record Information
• Contact Staff in Relation to DBS Applications / Renewals – Maintaining Contact with Staff until the process was completed

Staff Coordinator:

• Realigned to Workforce Coordinator to help manage staffing Levels across 3 Wards
• Liaising with Staff, Bank Staff, and Agencies across Recruitment need (including if teams had too many staff or too little staff against regulatory standards)
• Strong Working Relationships with Ward Managers and Agencies to ensure Wards are fully staffed at all times
• Dealing with any Purchase Orders from Agencies

Training:

• Solely Responsible for all Training and Academy
• Monitoring Regularly if Staff are up to date with Training Requirements and Academy Modules Completed
• Booking Training Classes with Internal and External Trainers
• Supported the Transition into Adultcare from Healthcare
• Attending Monthly Meetings and Acting Wellbeing Lead – Focusing on Reward Staff for Hard work
• Utilising Monthly Budgets to Reward Employees including Various In and Off-Site Events

March 2010 – December 2021:  Senior Health Care Assistant